Personal Assistant to the CEO (m/f/d)
Munich Office
Full-time
Permanent employee
JOIN OUR TEAM
As a Personal Assistant to the CEO, you will be managing the CEO office and working closely with the top Executives of Westwing, Europe’s #1 premium destination for Home & Living, which combines exceptional design with a focus on sustainability. As the heart of the company, you shape Westwing’s culture through the excellence and dedication with which you lead the CEO office. You ensure that our Executives are empowered to focus entirely on their highest priorities and conduct key decisions in the right forums. In this role, you are in charge of complex calendar and e-mailbox management, take the lead in organising high-level meetings and conferences, and handle all travel arrangements as well as diverse ad-hoc requests. You act as a strategic gatekeeper with a confident and warm presence, ensuring a professional and welcoming atmosphere at our headquarters. This position is permanent and based in Munich.
WHAT YOU'LL DO
- Working closely with the CEO, CFO and CMO of Europe’s #1 premium destination for Home & Living, leading the Executive Office and acting as a central touchpoint for internal and external enquiries
- Coordinating and managing day-to-day organisational tasks, including full diary and inbox management for the CEO, as well as providing comprehensive administrative support, meetings, and correspondence management for the CMO and CFO
- Arranging complex travel and accommodation and managing related expenses and payments
- Coordinating all Supervisory Board appointments and managing high-impact event projects, with a primary focus on leading the organisation of CEO Roadshows, Executive Offsites, and the coordination and setup of the Monthly Group Allhands
- Managing key stakeholder relations and organising high-level meetings and conferences to ensure seamless board and meeting operations
- Working closely with other Executives’ PAs, Westwing’s Office Management, and team members across the company to foster cross-departmental collaboration and ensure seamless processes
YOU COME WITH
- Several years of executive-level support experience, and/or relevant experience or education as a Personal Assistant, or in hotel management, office management, or a similar field
- The ability to thrive in a fast-paced, dynamic environment and adapt to changing priorities with high resilience
- Extraordinary organisational skills, a high level of diligence and a strong eye for detail
- Quick grasp of complex situations and the confidence to make decisions independently
- A warm and service-oriented personality who brings a strong professional presence and a proactive, welcoming attitude to our headquarters
- Expertise in managing strict deadlines and competing priorities across multiple executive calendars
- Full proficiency in Microsoft Office (Word, Excel, Outlook), supplemented by the Google Office suite (Docs, Sheets, Slides)
- Excellent social and communication skills with full fluency in both English and German
WHY WESTWING
If you are looking for a place where ambition meets creativity, where ideas turn into impact fast, and where people are trusted to grow - you have found it.
At Westwing, we’re building the Superbrand in Design with a team that’s shaping the future of beautiful home & living.
Here is what you can look forward to:
At Westwing, we’re building the Superbrand in Design with a team that’s shaping the future of beautiful home & living.
Here is what you can look forward to:
- A high-performance culture built on trust, feedback and collaboration
- An inspiring, international environment that empowers you to think big, take ownership, and grow beyond your comfort zone
- A flexible hybrid setup with 3 office days per week - because strong connections and quick collaboration make great ideas happen
- Work-from-anywhere opportunities for up to 4 weeks per year - as fresh perspectives spark bold ideas
- 30 days of paid holiday to rest, recharge, and come back ready to create
- A beautiful, centrally located, dog-friendly office with inspiring spaces, a sunny terrace, and good food - designed for moments that energise and connect
- Exclusive discounts - 40% off Westwing Collection, 20% off third-party brands (each on non-reduced items), 10% Family & Friends discount, plus special-occasion vouchers
- Wellbeing support through mental health resources, sports memberships, and preventive care
- Sustainable mobility options with discounted public transport and JobRad - moving with purpose and care for the planet
- Support for working parents, including our on-site Westwing Wichtel daycare and a partnership with multilingual provider Elly & Stoffl
- One annual Social Impact Day to give back to a cause you care about - because being human is our true superpower
- Team rituals that celebrate results and togetherness - from Summer & Winter Parties to Oktoberfest
ABOUT US
Westwing, Europe’s #1 in Beautiful Living e-commerce, is present in 20+ European countries and achieved a GMV (Gross Merchandise Volume) of EUR 507 million in 2025. As Europe’s premium one-stop destination for Design Lovers, it offers a unique brand experience with a carefully curated assortment of the Westwing Collection and 3rd party design brands. The integrated platform combines Shop, Daily Specials, Stores, the B2B Service (Westwing Business) and the Westwing Design Service. Westwing’s team works together on its shared purpose to “Excite people to create homes that unlock the full beauty of life”. Founded in 2011, Westwing is headquartered in Munich and went public on the Frankfurt Stock Exchange in October 2018.
Our team is a diverse group of professionals aiming for high performance, working together at a fast pace in an inspiring, international and informal environment that enables you to grow your career while working with a brand and products our customers love. We’re made up of passionate people who are creative enough to disrupt the status quo, brave enough to fail and smart enough to win. So come, be part of the “wow, you work at Westwing?” crowd.
Diversity is deeply rooted in our culture. Our mission doesn’t stop to inspire only your design choices, it continues to embrace an inclusive lifestyle filled with respect to everyone’s uniqueness, cultural differences and equal opportunity.
Our team is a diverse group of professionals aiming for high performance, working together at a fast pace in an inspiring, international and informal environment that enables you to grow your career while working with a brand and products our customers love. We’re made up of passionate people who are creative enough to disrupt the status quo, brave enough to fail and smart enough to win. So come, be part of the “wow, you work at Westwing?” crowd.
Diversity is deeply rooted in our culture. Our mission doesn’t stop to inspire only your design choices, it continues to embrace an inclusive lifestyle filled with respect to everyone’s uniqueness, cultural differences and equal opportunity.
Department
Executive Office